Our Current Hot Jobs
Take a look at just a few of the jobs we currently have available.

Legal Administrative Assistant

Top Rated Rhode Island Law Firm!
Providence, RI

Legal Administrative Assistant – Providence – Up to $60k!

  • Perform accurate legal research and analysis.
  • Interpret laws, rulings and regulations in legal documents.
  • Transcribe, proofread, edit and revise drafts of legal documents and reports.
  • Daily record keeping with electronic and hard copy filing of documents.
  • Obtain relevant information from other organizations or agencies.
  • Create and organize information, and generate reference tools for easy use by the office.
  • Prepare and format legal and management reports.
  • Maintain and update databases and tracking systems.
  • Respond to all case-related queries.
  • Ensure efficient and effective administrative information and assistance.
  • Coordinate conferences, meetings and appointments for attorney, paralegal and clients including conference room scheduling, meals, beverages, preparation of materials and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel and car reservations for attorney and clients
  • Business/litigation experience preferred but not required.
  • Law firm experience required.
Contact Us to Learn More

Legal Administrative Assistant

Top Boston Firm!
Boston, MA

Fantastic Boston based law office is seeking a legal admin to join their team, responsibilities are below.

  • Prepares rough drafts, proofreads before finalizing legal documents.
  • Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client.
  • Receive, screen and route incoming telephone calls, conference calls and messages to attorneys, clients and staff promptly.  Assist callers as appropriate in attorney’s absence.  Refer callers to other attorneys and respond to inquiries when appropriate.
  • Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc.
  • Closes and prepares files for storage.
  • Coordinate mass mailings, including filings with the state and federal courts.
  • Participates as a member of one or more strategic planning committees.
  • Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements.
  • Prepares files or assists paralegals in preparing files for upcoming hearings and depositions.
  • Other duties as assigned.
  • Ability to anticipate needs of attorneys and paralegals.
  • Strong technical aptitude. Intermediate Microsoft Word skills required.  Advanced Microsoft Word skills preferred. Proficiency with Microsoft Excel, Outlook and PowerPoint and databases.
  • Excellent written and oral communication skills.

Qualifications: -

  • Bachelor's degree preferred.
  • Business law experience is required.
  • Law firm experience is required
Contact Us to Learn More

Contract Executive Assistant

Awesome Non-Profit in Boston!
Cambridge, MA

TEMPORARY EXECUTIVE ASSISTANT at an AMAZING NON PROFIT! $27hr.!!

The Executive Assistant reports directly to the Executive Director and is responsible for a high level of clerical, administrative, and general office assistance and support, to ensure an efficient, and positive work environment in a growing non-profit organization. The successful candidate will have outstanding organizational skills, experience in a fast-paced environment, possess a meticulous attention to detail, have the ability to successfully prioritize and manage multiple duties, and have excellent independent judgment to act on behalf of the Executive Director when appropriate. This position requires the ability to provide strong support to the Executive Director in a one-on-one working relationship and excellent interpersonal skills, as well as sound judgment, maturity and the ability to handle confidential, personal matters with discretion.

In this role candidates will handle a broad variety of administrative tasks including: managing active calendars of meetings;, researching, and routing correspondence and other materials appropriately; drafting letters and document; filing documents; and compiling documents for meetings.

Manage communication, scheduling, and logistics for meetings, researching and preparing materials, maintaining records, and ensuring follow-up on action items for Board of Directors, core leadership team, and all meetings attended by the ED.

Seeking a candidate with:

  • 3+ years of proven administrative support experience to an executive or a senior leader.
  • Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion.
  • High level of proficiency in Google Suite required; experience with PowerPoint and Salesforce preferred.
Contact Us to Learn More

Estate Planner / Financial Administrator


Boston, MA

Estate Planner/Financial Administrator! Great, well known firm in Downtown Boston – up to 90k!

Our client is seeking a candidate with Paralegal, insurance administration or financial services. The right candidate will be someone who has worked closely with hi-net worth clients and has supported financial advisors with estate settlements and financial planning activities.

The position will involve working on estate settlements, post-divorce processing, administration for the non-managed accounts (529 college savings plans, 401k rollovers, coordinate client address changes/retirement paperwork) and so much more!

This is a wonderful firm that puts their clients needs first and generations of clients have come to rely on them. If this is a position that is the right fit for you! Call or apply today! Don’t miss out!

Contact Us to Learn More

Executive Assistant / Office Manager

Amazing non-profit!
Boston, MA

Executive Assistant/Office Manager needed! Up to 75k!

A fabulous client in the back bay is seeking a unique candidate who can handle the duties of an EA to the Head of the Boston Office while also managing the day to day operations of the office as their Office Manager!

In the support role as an EA, you will be handling Calendar management, Travel arrangements - coordinate domestic and international travel. Meeting coordination – arrange conference rooms, catering, presentation materials. Communications – call and email clients, draft, type, and proofread letters, memos, documents, presentations, and reports as needed. Expense reports, and work as a team player along with other administrative staff.

As the Office Manager you will

  • Oversee all facilities and usage at Boston headquarters to keep things running smoothly.
  • Supervise the receptionist area.
  • Ensure that safety measures are in place.
  • Liaison with building management and security, review new and ongoing facilities issues
  • Interface with vendors and negotiate contracts
  • Ensure kitchen and offices spaces meet expectations by working/communicating with all levels of the office
  • Contribute to the potential build-out of office space
Contact Us to Learn More

Construction Estimator


Rockland, MA

Immediate opening for a Construction Estimator with commercial experience.

The job requires the preparation of estimates, keeping workflow moving to reach deadline objectives. Liaison with project managers and general contractors to keep lines of communication open between job site and office.

Responsibilities:

  • Prepare detailed cost estimates for construction projects, insulation, fireplaces and gutters.
  • Coordinate onsite communications with office
  • Manage incoming workflow
  • Prepare pricing, communicate with and send out to clients

Required Skills:

  • Ability to analyze and interpret drawings
  • Strong knowledge of construction, pricing, the sequence of operations and of estimating
  • Self-motivated with a high level of integrity
  • Excellent verbal and written communication, organization, and time management skills
  • Experience in computer estimating systems, techniques and principals and/or willing to learn

Experience/Education:

  • Understanding of blueprints, specifications, proposals and contractual documentation
  • Computer skills including Microsoft Excel & Word
Contact Us to Learn More

Director of Digital / Web Marketing

Growing Boston start-up!
Boston, MA

We are seeking a passionate, customer-focused, results-driven Director of Digital/Web Marketing to help start this early stage startup.

This is a key role reporting to the CMO. We are looking for a leader who can  help build the foundation of the web marketing group.  In this role you will design, implement, manage, and measure our digital marketing strategy by leveraging a sound balance of creativity, analytical thinking, innovation, constant testing and business acumen.

Specific Job Functions

  • Design, implement, manage, and measure our digital marketing and advertising strategy.
  • Use data driven insights to constantly optimize against strategy and goals.
  • Responsible for paid search marketing globally including keyword research, ad copy writing and landing page optimization.
  • Telling the story, lifting the brand, driving awareness, educating the customer base, and redefining the market.
  • Effectively and authentically support market leadership position by amplifying the voice of the customer throughout the website and marketing channels.
  • Initiate and leverage research to help influence strategy, positioning, and messaging.
  • Work with the Chief Marketing Officer to define and deliver on key business initiatives.
  • Drive an effective communication plan to ensure the full team is aware and aligned with strategy, priorities, and execution plans.
  • Develop and maintain appropriate KPIs to monitor and assess operational efficiency, ROI, and overall business performance.
  • Stay up to date with the latest technology and best practices.
  • Oversee social media accounts.
  • Collaborate and influence cross-functionally to align Demand, Product Marketing, Operations, Presales, Sales, Services, and Customer Support.

Skills & Experience

  • 7-10 years’ experience managing digital marketing programs.
  • Exceptional analytical and problem-solving skills, including: Modeling and forecasting, complex performance analysis, and detailed technical troubleshooting in the digital marketing space to drive growth and optimize for efficiency and effectiveness.
  • Proven track record of leading subject matter experts to attain KPI targets and drive continuous efficiency improvements while working collaboratively with team members from all levels.
  • Powerful written and verbal communication skills with the ability to engage and influence senior management.
  • Deep understanding of paid search optimization and market dynamics driving cost and return on investment.
  • Extensive experience with digital marketing platforms and tools
  • SEO experience a strong plus.
  • Experience marketing B2B and/or SaaS products a plus.
  • Experience leading agile marketing teams a plus.
  • Expertise developing digital creative to feed advertising channels.

We are targeting the 150-170k range plus bonus!

Contact Us to Learn More

Executive Assistant


Portland, ME

Executive Assistant! Up to $65k Portland, ME

Exciting opportunity to be the administrative backbone for a collaborative and dynamic team at a wonderful organization!

As the Executive Assistant you will be providing direct support to the VP. You will determine and shift priorities, manage the flow of information, resolve scheduling conflicts, manage the calendar and meeting agendas, set-up meetings and manage logistics (reserve conference rooms, set up technology, order catering). You will assist with presentation creation, preparation of spreadsheets and reports, and create and review expense reports. You will represent the interests of the Corporate Vice President and ensure information moves appropriately.

The ideal candidate will have 5-8 years of experience providing high level executive administrative support in a large matrixed organization.        

Contact Us to Learn More

Director of Demand Generation

Awesome start-up!
Boston, MA

Up to $180K!

Are you deeply creative, driven by creating impact, and are an amazing story-teller? Most of all, would you get excited at the idea of disrupting a massive, sleepy market?

If so, you would be a great Senior Director of Demand Generation!

Our international client is looking for someone to help build the foundation of their US footprint.

The Senior Director of Demand Generation Marketing will lead all aspects of outbound and inbound lead generation, and manage a Sales Development team to plan, execute and measure integrated campaigns that generate qualified sales opportunities. As the Director of Demand Generation Marketing, you will own campaign strategy to drive customer acquisition and expansion, leading a team of Sales Development representatives and influencing marketers to execute the campaign strategy. You will report to the Vice President, Marketing and Demand Generation and work together to set a vision for the function, develop the team, and establish cross-functional partnerships across the organization.

Responsibilities

  • Own the execution of digital marketing programs across multi-channels, such as webinars, events, social, partnerships, email, SEO, SEM, display advertising, retargeting, and content syndication that generate a consistent flow of marketing qualified leads to the Sales Development Representative (SDR) team to meet growth targets.
  • Partner with sales to create programs that will not only generate new demand but mature existing deals with Account Based Marketing (ABM).
  • Partner with Sales, Marketing, Product Marketing and Product Management to create compelling, customer facing content and offerings to fuel full an end-to-end campaign that address customers’ needs and pain points, leveraging the appropriate messaging.
  • Optimize email nurture flows to engage and qualify captured leads and convert to qualified leads (MQLs) and qualified sales meetings.
  • Manage and mentor a team of Sales Development representatives (SDR) to prioritize, qualify and score leads, and support SDR nurture programs.
  • Own quarterly and annual demand generation targets; manage and monitor program budget and cadence to ensure plans are optimized to achieve program effectiveness, driving optimization and future innovation and meets company goals for pipeline growth.
  • Define KPIs and dashboards to help our client to measure, optimize, and focus the demand generation activities. Communicate results to the team, and how those results inform the strategy moving forward.
  • Own the marketing automation platform & processes to nurture leads and deliver them to sales.
  • Manage lead scoring program to prioritize leads.
  • Manage a team plus contractors and vendors.
  • Manage and continuously monitor sales pipeline between Marketing and Sales to ensure any shortages are addressed proactively.
  • Own vendor choices and our client's strategy for maintaining a clean and valuable contact database.

Required Skills

  • Proven track record of owning a number and hitting goals in a high growth setting.
  • Expertise with marketing automation and marketing operation programs
  • Collaborative team player comfortable with fast-paced environments and rapidly changing priorities.
  • Strong analytical skills who obsessively tracks and improves KPIs on performance and apply insights to optimize programs.
  • Enjoy and not be afraid of taking on projects that are highly visible across the organization.

Required Experience

  • BA in Business, Marketing, or Journalism. MBA is a plus.
  • 8+ years of marketing and/or demand generation experience enterprise software.
  • 4+ years of people management experience, with a passion for managing and developing talent, including international teams
Contact Us to Learn More

Contract Culinary Technician

Top National Company!
Canton, MA

$16 an hour!

The Culinary Technician assists the Culinary team in the assembly and preparation of existing product samples, new product samples, and recipe enhancement of existing products. Additionally, the Culinary Technician collects product data to ensure specification compliance, product optimization and overall meal quality. The Culinary Technician is also responsible for managing the Test Kitchen space and any associated activities or events.

Responsibilities:

  • Support product evaluations through product preparation and documentation.
  • Execute and prepare prototype samples based on formulations provided.
  • Ensures proper labeling or development product samples and production product samples; receives incoming samples and ships outgoing samples.
  • Maintains the Culinary test kitchen, keeping the equipment, work surfaces, inventory and general work areas clean and well organized.
  • Assist Executive Chef in the preparation of new recipes, current product enhancements, product matching, and any other recipes that must be updated/changed.
  • Collect meal component data during production to validate specification compliance; verify data accuracy and through repetitive testing.
  • Support production through product preparation and documentation of requested ingredients and meal components; validate component quantities as needed Implement and perform scientific and analytical testing in a manufacturing environment to optimize recipe performance and production efficiencies.
  • Audit weight and yield compliance throughout production areas.
  • Ensure quality, safety, product specifications and good manufacturing processes (GMPs) are followed
  • Comply with FDA, USDA and HACCP standards.
  • Other responsibilities as assigned by manager
  • Physical Activities: • Ability to taste, smell and see well enough to discriminate quantity and quality of individual flavor components
  • While performing the duties of this job, the employee is required to stand, talk and hear.
  • The employee frequently is required to walk, use hands and arms to handle, feel and reach, push, pull, bend and twist.
  • The employee is occasionally required to sit, climb or balance, stoop, kneel, crouch, or crawl, move up and down stairs; occasionally push, pull, move, lift, carry, and place merchandise and supplies weighing up to 50 pounds without assistance.
  • Visually inspects equipment and locates merchandise and other objects.
  • Wear personal protective equipment (PPE) as required.
  • Read information, often in small print.
  • Enter and locate information on a computer system or communication device.
  • Write documents, reports, etc. using a writing instrument (e.g., pencil, pen) or computer.
  • Works in active kitchen areas with hot equipment and perishable food products.
  • Food preparation, food handling and cooking required.

 

REQUIREMENTS:

  • Must have serious passion for cooking delicious, healthy food.
  • Must have high standards for food quality and customer satisfaction.
  • Knowledge of high-volume kitchen logistics.
  • 1-2+ years’ experience in food manufacturing and/or large volume food service production.
  • Culinary Degree, Culinology Degree or equivalent background and experience Certifications a plus, but not required.
  • High school diploma required.
  • Meticulous attention to detail including strong analytical, writing, math, and communication skills.
  • Strong technical and problem-solving skills.
  • Comfortable in pilot plant or manufacturing environment.
  • Comfortable in a kitchen environment.
  • Basic understanding of food safety; ServSafe or similar preferred.
  • Organizational & project management skills.
Contact Us to Learn More

Investment Marketing Communications Manager

Top Investment Firm
Boston , MA

Investment Marketing Communications Manager, up to $160,000!

Primary Purpose Of The Position

The senior investment writer is pivotal to this enterprise by generating actionable insights that help to distill and amplify ideas on behalf of a wide variety of strategies and in support of myriad business objectives across the globe. Capabilities must include experience in technical writing, demonstrated understanding of financial concepts, and a solid understanding of asset class attributes. The incumbent will work with professionals in Investments, the Product group, Marketing, Sales, and Investment Editorial to achieve best-in-class content outputs that feature the benefits of the approach to investing

Principal Responsibilities

Investment Reporting

Responsible for creating regular investment reports for individual, advisor, and institutional clients on equity, fixed income, and asset allocation strategies and providing significant insight into portfolio management decisions. Content will reinforce the client’s investment decision to choose by reflecting investment management’s voice and underscoring the importance of the company’s approach to investing. Main outputs include high volumes of customized branded formats.

The Following Capabilities Are Required

  • A close working relationship with investment managers and other investment staff to stay abreast of market developments and portfolio changes in real time for assigned strategies.
  •  An understanding of portfolio performance attribution, positioning, and strategic purchases and sales for assigned strategies.
  • Ability to deliver a high volume of reports under strict deadlines, balancing the need for speed and efficiency with quality analysis and crisp writing that enhances brand.

 

Marketing Collateral and Thought Leadership

Examples Include

Responsible for creating asset class- and strategy-specific prospecting and marketing collateral about investment approach, capabilities, and perspectives. Materials are intended to achieve increased awareness across client base and provide audiences with the intellectual tools they need to generate desired outcomes on their behalf or on behalf of their clients.

  • Thematic investment content that examines market dynamics within strategies and reflects the voice of Investment Management.
  • Investment content that supports end user tools intended to help individuals, advisors, and institutions.
  • Perspectives that illustrate the differentiated and customized investment approach our investment staff deliver.
  • Templated investment materials that marketing, sales, and other client-facing associates can deploy to support new lines of business.

The Following Capabilities Are Required

  • Broad strategy expertise necessary to produce collateral supporting marketing and sales.
  • Investment marketing communications skills to clearly identify main messages, client benefits, and competitive differentiation.
  • Ability to leverage internal research and distill voluminous materials in order to present the most salient and relevant information to help clients and prospects make informed decisions.
  • Versatile and sophisticated writing and interviewing skills to create content for range of formats, including marketing brochures, manager perspectives, Web content, placed articles, podcasts, and video segments.

Market Commentary

Responsible for creating capital markets insights on a regular basis for internal stakeholders and external clients. Such commentary should help audiences understand economic and market conditions and perspective on developments. Materials are needed regarding monetary policies, as well as government regulatory and policy developments on issues such as taxes and trade insofar as these developments impact asset management decisions and lend themselves to perspectives.

Required

QUALIFICATIONS

  • College degree and four years of related work experience, preferably writing/editing for asset manager or other financial services company
  • Excellent writing, editing, and communication skills
  • Mastery of fundamental fixed income, equity, and asset allocation concepts
  • Demonstrated ability to distill complex investment ideas
  • Ability to perform basic quantitative analysis
  • Ability to write about capital markets topics
  • Experience developing content for different mediums, including digital, print, video, and audio
  • Effective working in a collaborative environment
  • Demonstrated ability to meet deadlines and manage multiple projects
  • Capable of building strong relationships with subject matter experts, legal resources, marketing, and sales
Contact Us to Learn More

Senior Administrative Manager

Top Rated Boston Law Firm!
Boston, MA

 Fabulous Boston based firm is seeking a Senior Administrative Manager to join their team! 

Job details:

  • Supervises administrative manager/supervisor team to ensure consistency in service levels, policies and procedures.
  • Facilitates resolution of major problems encountered by staff.
  • Work with managers and supervisors on any employee relations.
  • Work with the director of administration to strategize plans for training and making new processes to ensure smooth workflow.
  • Ensures compliance w/ organization policies/procedures
  • Provides general oversight, leadership & technical direction.
  • Represents the organizational unit on administrative matters.
  • Facilitates/administers training & educational programs, such as professional development, systems training & train-the-trainer programs.
  • Collaborates with all administrative departments to onboard new employees of all levels and assists with the transition of employees leaving the firm

EDUCATION and EXPERIENCE

  • Bachelor’s degree
  • 10+ years management experience
  • Strong organizational, communication (written and oral), interpersonal and problem-solving skills
  • Excellent computer skills, including MS Office suite proficiency
Contact Us to Learn More

Executive Assistant

National South Shore Company!
Weymouth, MA

Fantastic south shore company is seeking an Executive Assistant to support C- Level!!

Competitive salary and great benefits!

  • Manage Calendars
  • Arrange complex travel arrangements both domestic and international
  • Coordinate itineraries and agendas
  • Project management
  • Prepare documents for meetings and presentations
  • Scheduling meetings
  • Event planning
  • Running reports and gathering data, inputting into spreadsheets
  • Manage phone calls, inquiries and correspondence from customers and clients
  • Expense reporting and processing purchase orders

Qualifications:

  • Must have 5+ years of experience in administrative support role
  • Strong communication skills
  • Strong attention to detail
  • Strong organizational skills
Contact Us to Learn More

Sales Assistant / Greeter


Scituate, Ma

Part time Week / Weekends 9-5 

$16.00 an hour

RESPONSIBILITES:

  • Have visitors fill out visitor registration card.
  • Take any notes/ messages for Sales Manager.
  • Greet potential buyers and show around model home.
  • Answer questions regarding the homes.
Contact Us to Learn More

Not interested in these jobs? Contact us and we'll find some that do!